Digital Agency Management: Tips on How to Deliver Projects on Time

This post is a collaboration with Nifty PM.

Deadlines are something everybody struggles – daily. We might see them as our enemies, but they are a potent tool for achieving productivity in your digital agency. Through deadlines, you can create and optimize your workflow. They serve as an excellent point for looking back and reviewing the process. Finally, meeting them will help keep your clients happy.

However, the fact that many find them exhausting remains. The question, then, becomes – how do you help your team deliver projects on time? Is there any digital agency project management software that can help you with this? Today, we share some tips and tricks on how you can get your team to manage their time in the best way!

Use the right project management tool

One of the first things you will need to do when setting up your workflow is to pick a fantastic project management tool. These are the bread and butter of managing projects. Just like with everything in life – you want a strong foundation to build on. When it comes to working on a project, this will be the tool you are using.

The main problem is that, right now, there are countless of project management tools on the internet. From the simple ones, which only offer to-do lists, to the more complex ones who give you access to an array of tools – the possibilities might seem endless. Finding the software that fits your needs will be a priority.

Generally speaking, if you want to deliver projects on time, then you need a software that will help you track the time spent on the project. You will want something that will allow you to see if your team is struggling with a task and spending more time on it. These tools will help you notice a bottleneck and work on removing it.

As your digital agency grows, though, so will the number of your projects. In this case, you might want to find a tool that can help with your project portfolio as well. Picking a project management software that allows this from the start will mean you do not need to change up your workflow as you develop your business.

Photo by Tim Gouw on Unsplash

Do not be afraid to rely on your team

Another thing that you will not be able to do projects without is your team. For starters, this might even seem false! But as your company grows, you will want to surround yourself with reliable people. The thing to remember, then, is that you should not be afraid to rely on these people.

When building your team, you will want to pick people who are competent in their job. This might seem like a no-brainer, but it is an important thing to note. However, this is not the only requirement. Your team should also be interested in planning as well as executing the project. By including them in the creation of the workflow, you involve them and get them to deliver projects on time.

What’s more, you should rely on them to manage the projects on their own as well. Micromanaging everything will only cause conflicts in your company. Instead, believe that your team will be able to finish the project by themselves. This will:

  1. make your teamwork harder to prove you were right to trust them,
  2. help your team build the necessary skills and experience in managing a project and
  3. give you some more time to focus on other things – like bringing more projects to your company.

This way, you will also create a team that is highly-competent to deal with tougher and tougher projects. They will become essential to expanding your business, and they will make the process much easier.

Look into agile project management

If you already have a team set up, but they fail to deliver projects on time, maybe you should explore various ways in which you can approach a project. One of the best ways to do so is through agile project management.

Agile project management is best used in larger projects. Some studies show that smaller projects have a higher success rate that the bigger ones. So, if you want to meet the deadlines while still working on massive projects, you will want to split them up into smaller parts.

This is where agile project management shines. When using it, you will want to create smaller milestones along with the short development sprints. What this means is that you are aiming for quicker delivery times and incorporating client feedback. You are continuously adapting and changing your project as you go through it – which can often speed up the workflow.

Be more transparent

Another thing that you can do to prompt your team to deliver projects on time is to become more transparent. Instead of assigning each team member their tasks, create a workflow that shares all the information.

This way, you will incorporate accountability into your project management. It will serve as a significant push towards efficiency. When a team member knows that others will see how far they have come with their tasks, they will want to deliver their work on time.

This might cause some stress with your team members – but sometimes, stress can be used positively. The thing you need to remember is that it is your task – as a project manager – to be there for a teammate who is falling behind. There might be something that is slowing them down, and you should work together to figure out what it is and how to solve that problem.

Change the way you communicate

You probably already know that how you communicate with your team influences their efficiency. However, not many people realize that the tools you use for this can speed up or slow down the whole process.

It’s simple. E-mail communication, for example, is much slower than instant-messaging tools. Therefore, figuring out the right way of sharing information with your team is an essential step forward towards delivering your projects on time.

Make it a habit of holding a team meeting at least once every week. On these meetings, you can discuss the past events – what went wrong and what went right. Shining a spotlight on these will help your team change the workflow to keep doing an excellent job.

Similarly, you should also talk about the upcoming tasks and expectations. This “sets the stage” for the next week, and help your team better manage your time. By setting aside only thirty minutes each week for these meetings, you will be able to speed up your team’s workflow and deliver projects on time.

About the author: Petar Djordjevic is a content writer at Nifty, a great Jira alternative. He has a bachelor’s degree in Mathematics and is finishing his master’s degree in General Math. When he isn’t glued to his keyboard writing, he spends time reading epic fantasy and watching sitcoms, as well as learning more about content optimization and online writing.